Official Letter in Hindi

As many of our Hindi learners might be living in India and have to communicate with various official departments at some point of time during your stay, you might need to write a letter in Hindi if you happens to live in some of the states where the preferred language for official communication is Hindi.

Writing an official letter in Hindi is not very different than an official letter in English in format, the only thing that you need to take care of is the official vocabulary.

Let me show you the format of official letter in Hindi. Let’s write a letter to the regional income tax officer to notify him or her about a mistake in your income tax for the previous year.

A official letter usually start with the sender address. In Hindi letter, it is usually positioned on the upper right corner.

विजय सिंह, (Your name)
B–26 महारानी बाग, (House number and street/ locality name)
नई दिल्ली। (name of the state)

दिनांक : 24.04.2012 (date)

After placing your address, place 2 line breaks and then detail of the concerned official with name of the department and location on the left side.

सेवा में, (To)
श्रीयुत आयकर आधिकारी,  (Official title to which the letter is addressed)
नई दिल्ली विभाग, (Name of the department or institute)
नई दिल्ली (Name of the state)

Then comes the subject of the letter after 2 line breaks as,

विषय (Subject) : आयकर में त्रुटि। (Error in Income Tax)

After the subject line, place 2 line breaks and address the the receiver as ,

मान्यवर (Excellency) or
महोदय (Sir) or महोदया (Madam)

Now, after placing 2 line breaks the sender writes the main message of the letter,

मैं आपको सूचित करना चाहता हूँ की मेरे वित्त वर्ष २०१४ के आयकर में त्रुटि है। मेरा आपसे निवेदन है की कृपया मेरे वित्त वर्ष २०१४ के आयकर में यथाशीघ्र त्रुटि का निवारण करने का कष्ट करे।

(I would like to bring to your notice that there is a mistake in my income tax for the financial year of 2014. I would like to request to you to correct the mistake in my income tax for the financial year as soon as possible.)

After the main message we close the letter with the following in the lower left corner after 2 line breaks,

धन्यवाद, (Thank you)

भवदीय (Yours truly, or yours sincerely)
विजय सिंह (Your name)

Now, you can combine all the part and you have your this official letter. The above mentioned part combine to produce the sample official letter on the error in income tax and look like this,

विजय सिंह, (Your name)
B–26 महारानी बाग, (House number and street/ locality name)
नई दिल्ली। (name of the state)

दिनांक : 24.04.2012 (date)

सेवा में, (To)
श्रीयुत आयकर आधिकारी,  (Official title to which the letter is addressed)
नई दिल्ली विभाग, (Name of the department or institute)
नई दिल्ली (Name of the state)

विषय (Subject) : आयकर में त्रुटि। (Error in Income Tax)

मान्यवर (Excellency) or
महोदय (Sir) or महोदया (Madam)

मैं आपको सूचित करना चाहता हूँ की मेरे वित्त वर्ष २०१४ के आयकर में त्रुटि है। मेरा आपसे निवेदन है की कृपया मेरे वित्त वर्ष २०१४ के आयकर में यथाशीघ्र त्रुटि का निवारण करने का कष्ट करे।

(I would like to bring to your notice that there is a mistake in my income tax for the financial year of 2014. I would like to request to you to correct the mistake in my income tax for the financial year as soon as possible.)

धन्यवाद, (Thank you)

भवदीय (Yours truly, or yours sincerely)
विजय सिंह (Your name)